Data Protection Information

Fraunhofer Institute for Toxicology and Experimental Medicine

The following pertains to the use of this website. As the party responsible for data processing (controller), we process your personal data collected via our website and store them for the period necessary to achieve the specified purposes and to comply with statutory requirements. In the following, we inform you about the data we collect and the way we process them. Furthermore, we inform you about your data privacy rights pertaining to the use of this website.

Personal data, as defined by Article 4(1) General Data Protection Regulation (GDPR), includes any information relating to an identified or identifiable natural person.
 

1. Name and contact information of the person responsible for data processing (controller) and of the corporate Data Protection Officer
 

This data protection information shall apply to the processing of data on our Institute’s website www.item.fraunhofer.de/en by the controller, the:

    Fraunhofer-Gesellschaft zur Förderung der angewandten Forschung e.V.
    Hansastrasse 27 c,
    D-80686 München (Munich, Germany)

on behalf of the Fraunhofer Institute for Toxicology and Experimental Medicine

E-mail: kommunikation@item.fraunhofer.de
Telephone:   +49 511 5350-0
Fax:             +49 511 5350-155

You can reach the Data Protection Officer of Fraunhofer at the above address of the Fraunhofer-Gesellschaft c/o Data Protection Officer or at datenschutz@zv.fraunhofer.de.

Please do not hesitate to contact the Data Protection Officer directly at any time in case of any questions concerning your data protection rights and/or your rights as data subject.

 

2. Processing of Personal Data and Purposes of Data Processing
 

     a) During your Website Visit
 

Every time you visit our web pages, our website servers save your device’s accessing our website in a protocol file. This storage is temporary; our website server saves the following access data until their automated deletion:

  • The IP address of the requesting device
  • Access date and time
  • Name and URL of the accessed data
  • The data volume transmitted 
  • The message whether the access was successful
  • The browser and operating system used
  • The name of the Internet Provider (ISP)
  • The referring website (referring URL)

These data are processed for the following purposes:

  • To enable the use of the website (connection setup)
  • Administration of the network infrastructure
  • Appropriate technical and organizational measures to ensure IT systems and data security taking into account the state-of-the-art technology
  • To offer user-friendly service
  • To optimize the Internet offering

Legal foundations for the above processing purposes:

  • Processing in response to a website visit pursuant to numbers 1-2 the first sentence of Article 6(1), point (b) (requirement for compliance with provisions of the website user contract)
  • Processing pursuant to number 3, the first sentence of Article 6(1), point (c) GDPR (legal obligation to implement technical and organisational measures to ensure secure data processing pursuant to Article 32 GDPR) and the first sentence of Article 6(1), point (f) GDPR (legitimate interests in data processing for the network and information security) as well as 
  • Data processing pursuant to numbers 4 – 5, the first sentence of Article 6(1), lit. f GDPR (legitimate interests). Our legitimate interests in the processing of data are based on our desire to offer user-friendly optimised web pages.

After the set period of 30 days, our web server automatically deletes the above-mentioned data. To the extent that data are processed longer for purposes pursuant to numbers 2 – 5, we will anonymize or delete the data as soon as their storage no longer serves the respective purpose.

Furthermore, we insert Cookies once you visit our website and we use analytical services as well. For more information on the use of analytical services, please see Section 4 of this Data Protection Statement.
 

    b) Visitor Registration for Events

 

 

Fee-Based Events

 

In the course of accepting the registration for fee-based events, we collect the following mandatory data:

Last name, first name

Address

Payment information, depending on the selected method of payment (e.g. credit card, bank account) and

E-mail address

We may also collect additional voluntary data.

The purpose of processing the mandatory data is to identify you as event participant, to check the data supplied for plausibility, to reserve a place for your participation, to establish a contractual relationship with you and to provide you with information before, during and after the event that will optimise your participation, and to help us plan and ensure a smooth event experience. 

We need the payment data in order to collect the participation fee.

Collecting voluntary information allows us to plan and conduct the event in tune with participants' interests and age. 

We process the data based on your enquiry and for the above-mentioned purposes as prescribed by the first sentence of Article 6(1), point (b) GDPR for the performance of the contractual obligations toward our participants and in order to take steps prior to entering into the contract.

We will store the personal data collected in context with the event until the end of the regular limitation period of three (3) years following the end of the year in which the event takes place. We will then delete the data unless we are obligated by law to store the data for a longer period pursuant to statutory safekeeping and documentation obligations pursuant to the first sentence of Article 6(1), point (c) GDPR and in particular pursuant to Sec. 147 AO [General German Fiscal Code]) or unless you have consented to a longer data storage pursuant to the first sentence of Article 6(1), point (a) GDPR. In case of longer data storage, we shall process the data solely to the extent mandated by law or according to your permission. As for all else, the further processing of the data shall be barred.
 

Events Free of Charge
 

In context of event registrations or registrations to categories of events, we collect the following mandatory data:

Last name, first name

Address

E-mail address

The purpose of processing the mandatory data is to identify you as event participant, to check the data supplied for plausibility, to reserve a place for your participation, to establish a contractual relationship with you and to provide you with information before, during and after the event that will optimise your participation, and to help us plan and ensure a smooth event experience.

The collected voluntary data allow us to adapt the event to the interests and ages of the participants. 

We process data based on your enquiry and for the purposes declared as prescribed by the first sentence of Article 6(1), point (b) GDPR for the performance of the contractual obligations toward the participants and in order to take steps prior to entering into the contract. 

We will delete personal data collected from you at the end of the event.
 

    c) Subscriptions to our Newsletter ITEM News

 

Only if you explicitly consented to it pursuant to the first sentence of 6(1), point (a) GDPR, we will use your email address to send you our regular newsletter. The newsletters contain information on our Institute and other facilities and events of Fraunhofer e.V.

After you have subscribed to our newsletter, we will email a subscription confirmation to you. You must confirm the receipt of this email to receive our newsletter. This procedure is known as double opt-in procedure. Your email response serves as confirmation that you are in fact the person who subscribed to our newsletter.

You may opt out of receiving our newsletter at any time for example via a link at the end of each newsletter. Alternatively, you can also express your desire to cancel your subscription by email at any time: kommunikation@item.fraunhofer.de.

Once we have received your cancellation of the newsletter subscription, we will immediately delete your email address from our distribution list.

Our service provider, mailingwork GmbH, Birkenweg 7, 09569 Oederan, Germany (mailingwork), sends our newsletter to your e-mail address on our behalf. mailingwork stores the e-mail addresses of our newsletter recipients on their servers in Germany on our behalf.

mailingwork uses the data of our newsletter subscribers for the purpose of sending and evaluating newsletters on our behalf. For this purpose, we entered into an order processing contract with mailingwork. By signing this contract, mailingwork agrees to process the subscriber data in compliance with all General Data Protection Regulations (GDPR) and to guarantee the rights of all data subjects.

mailingwork assures that personal data are protected in a comprehensive way from unauthorized access. mailingwork itself does not use the data of our newsletter recipients to write to them or to forward the data to third parties. As reliable e-mail sending service, mailingwork is certified by the Certified Senders Alliance.
 

    d) The Use of Contact Forms

 

We offer website's visitors the opportunity to contact us via a form on our website. To enable you to communicate with us via this form, we request the following data:

  • Title
  • First and last name
  • E-mail address

We need these data to find out who contacted us and to process the user request.

We process the data in response to your enquiry. Our purpose is to answer your enquiry for the purposes of our legitimate interests pursuant to the first sentence of Article 6 (1), point (f) GDPR.

Once we have satisfied the enquiry via contact form, we will immediately delete the personal data collected.
 

3. Transfer of Personal Data to Third Parties

 

With exception of the above-mentioned cases of data processing by service providers on our behalf (see website visit, event registrations, newsletter subscription, use of contact forms), we give your personal data only to third parties (i.e. to natural and legal persons other than you, the data subject), the controller or the service provider or its vicarious agents if:

  • You consented explicitly to the data transfer to a third party pursuant to the first sentence of Article 6(1), point (a) GDPR
  • The data transfer is necessary for the performance of the contract with you pursuant to the first sentence of Article 6(1), point (b) GDPR
    • Data transfer to the mail order firm which will deliver the goods you ordered
    • Payment data transfer to payment service providers and credit institutes for payment transactions
  • We are legally obligated to surrender the data to financial or judicial authorities pursuant to the first sentence of Article 6(1), point (c) GDPR
  • Transferring your data to third parties is required to establish, exercise or defend legal claims, and there is no reason to assume that you as data subject could have an overriding interest worth protecting in the non-transfer of your personal data pursuant to Article 6(1) S. 1, point (f) GDPR. Such a data transfer to government and/or law enforcement authorities may occur in cases of attacks on our IT systems.

Third parties may use the transferred data only for the above-mentioned purposes.

If you have registered for an event, it may be necessary in the course of the contractual performance that your personal data be transferred to an external organizer. The confirmation of your event registration will name the event organizer and inform you whether it is an external organizer. This event organizer will not only organize and manage the event but also process personal registration data.

Pursuant to Article 28 GDPR, our service providers host our websites on servers located in Germany exclusively.

The transfer of personal data to countries outside the EU or an international organization is excluded.
 

4. Web Analysis/Tracking

 

For our website, we use the Leadlab service of the Wiredminds GmbH service provider and the company’s pixel counting technology to analyze the habits of our website users. The analysis helps us optimize our website. The service allows us to recognize which companies visit our website. The data do not enable us to identify users directly.

In context with the Leadlab web services, we use cookies and tag pixels that allow our service to analyze how you use our website.The cookie stores information including personal data regarding the behavior of website visitors and transmits this information directly to Wiredminds unless Wiredminds collects it directly. Wiredminds uses pseudonyms and anonymizes the data whenever possible before processing and analyzing the data and creating a user profile.

Without your explicit consent, neither Wiredminds nor we use the so collected data to identify you personally, and your personal data are never matched with data under a pseudonym associated with you. 

To the extent that IP addresses are collected, they are stripped of their last control number block upon collection to anonymize the addresses instantly.

You may find the data protection statement of Wiredminds on their website.

The provider processes the data based on our legitimate interest pursuant to Article 6(1), point (f) GDPR in the optimization of our online offerings and our web presence. Wiredminds processes the data on our behalf, and we have entered into an order processing agreement with Wiredminds. It ensures that the data processing on our behalf is done in compliance with the General Data Protection Regulation (GDPR) and that the rights of the data subjects are protected.
 

5. Social Plug-ins

 

We use social plug-ins (media buttons) on our website. These are small buttons. Click on them to place the content of our website under your profile in social network sites. 

If you click on such a button, a link will be established between our website and the social network to which you subscribe. Aside from the respective content, the social network provider will receive other personal information. This includes the information that you are visiting our website right now.

In order to integrate the social plug-in we use the so-called Shariff Solution. This solution prevents your device from creating a link to the social network merely because you visit a website featuring a social plug-in button without clicking on it. This means that a link is established only if you click on the social plug-in button.

We integrate the following social plug-ins on our website:

a) Facebook Ireland Limited: share on Facebook

Some information is transferred to the US domicile of the parent company Facebook Inc. This company complies with the data protection regulations of the US Privacy Shield and is registered with the US Privacy Shield Program of the US Department of Commerce.

Purpose and scope of the data collection and further processing and use of the data by Facebook and your user rights as well as your ability to protect your privacy rights by changing your browser settings are subject to Facebook's Data Protection Statement.

 

b) Twitter International Company: share on Twitter

Some information is transferred to the US parent company Twitter Inc. The Twitter International Company complies with the data protection regulations of the US Privacy Shield. Twitter Inc. is registered with the US Privacy Shield Program of the US Department of Commerce.

Please find more information on Twitter's data protection in Twitter's Data Protection Statement.
 

c) Google LLC: share on Google+

Google complies with the Data Protection Regulations of the US Privacy Shield and is registered with the US Privacy Shield Program of the US Department of Commerce.

Please find more information on Google's data protection in Google's Data Protection Declaration.

 

d) Xing SE: share on Xing

Please find more information on Xing's data protection in Xing's Data Protection Declaration.
 

e) Pinterest Europe Ltd: share on Pinterest

Please find more information on Pinterest's data protection in Pinterest's Data Protection Statement.
 

f) LinkedIn Ireland Unlimited Company: share on LinkedIn

Please find more information on LinkedIn's data protection in the LinkedIn's Data Protection Statement.

 

6. YouTube

 

With consent pursuant to the first sentence of Article 6(1), point (f) GDPR, we use components (videos) of YouTube, LLC, 901 Cherry Avenue, 94066 San Bruno, CA (USA) (hereinafter referred to as ‘YouTube’), a company of Google Inc., Amphitheatre Parkway, 94043 Mountain View (USA), (hereinafter referred to as ‘Google’).

We use the ‘extended data protection mode’ option provided by YouTube. 

Upon requesting an Internet page with embedded video, our website connects to the YouTube servers and renders the content on the Internet page using your browser. 

According to the information provided by YouTube, in the ‘extended data protection mode’, your data will be transferred to the US YouTube servers only while you watch the video. The transferred data include the Internet page you just viewed and device-specific data including your IP address. By clicking ‘run’ on the video you agree to this transfer. 

Should you be logged into your YouTube account at the same time, YouTube will associate these collected data with your member account. You may prevent this by logging out of your YouTube account prior to visiting our website.

Google complies with the data protection regulation of the US Privacy Shield and is registered with the US Privacy Shield Program of the US Department of Commerce. You may find further information on data protection in context with YouTube in Google's Data Protection Regulations.


7. Your Rights as Data Subject

 

You have the following rights:

  • Pursuant to Article 7(3) GDPR, you have the right to withdraw at any time any consent you may have given to us before. Consequently, we may no longer continue the respective activity,
  • Pursuant to Article 15 GDPR, you have the right to obtain information on your personal data which we have processed. In particular, you have the right to information on the following: 
    • Purposes of the data processing,
    • The categories of personal data,
    • The categories of recipients to which we disclosed or will disclose your data,
    • The planned storage periods of data,
    • The existence of the right to correction, deletion, restriction of processing and objection,
    • The right to appeal, 
    • The right to know the origin of your data in the event that we did not collect these data, 
    • The right to meaningful and detailed information on the existence of automated decision-making including profiling and, if applicable, relevant information on the details thereof,
  • Pursuant to Article 16 GDPR, you have the right to obtain without undue delay the rectification of inaccurate personal data and/or the completion of incomplete personal data in storage at the Fraunhofer-Gesellschaft,
  • Pursuant to Article 17 GDPR, you have the right to the erasure of your personal data unless the erasure interferes with the execution of the right to the free expression of opinions and to information, with the compliance with legal obligations, is necessary in the public interest or for establishing, exercising or defending legal claims,
  • Pursuant to Article 18 GDPR, you have the right to restriction of processing of your personal data if you contest or challenge the accuracy of these data, the processing of the data is unlawful but you oppose the erasure of these data and we no longer need the data while you still need the data to establish, exercise or defend legal claims or you have raised an objection against the data processing pursuant to Article 21 GDPR,
  • Pursuant to Article 20 GDPR, you have the right to receive the personal data concerning you in a structured, commonly used and machine-readable format or to demand the transmit to another controller and
  • Pursuant to Article 77 GDPR, you have the right to lodge a complaint with a supervisory authority. As a rule, you may find such authority at your habitual residence, your workplace or our company domicile.

Information on your right to object pursuant to Article 21 GDPR

You have the right to object at any time, on grounds relating to your particular situation, to the processing of your personal data pursuant to Article 6(1), point (f) GDPR (data processing for the purposes of the legitimate interests) and Article 6,(1), point (e) GDPR (data processing for the performance of a task carried out in the public interest). This shall also apply to profiling as prescribed by Article 4 No. 4 GDPR, which is based on this provision.

Once you file an objection, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for processing which override your interests, rights and freedoms, or unless the processing serves the establishment, exercise or defence of legal claims.

To the extent that your objection addresses the processing of data for direct advertising, we will stop the processing immediately. In this case, citing a special situation is not required. This shall also apply to profiling in as far as it relates to such direct advertising.

If you would like to assert your right to object, an e-mail to datenschutz@zv.fraunhofer.en will suffice.

   

8. Data Security


We transmit all your personal data using the widely used and secure TLS (Transport Layer Security) encryption standard. The TLS protocol is a proven and secure standard that is also used in online banking transactions. You will recognize a secure TLS connection by the "s" following the http (https://...) in your browser URL or by the lock symbol in the lower section of your browser.

Moreover, we use suitable technical and organizational safety procedures to protect your data against accidental or wilful manipulation, partial or complete loss, destruction or against the unauthorized access by third parties. We constantly improve these security measures as the technology advances.
 

9. Timeliness and Amendments to this Data Protection Information


This data protection information as amended in July 2018 is currently applicable.

Due to improvements of our website and website offers or by virtue of amended statutory or administrative standards, it may become necessary to amend this data protection information. You may find the latest data protection information by clicking the link on this website www.item.fraunhofer.de/en/data_protection. You may read or print this updated and amended version at any time.


10. Severability


Should individual provisions of this data protection declaration be or become invalid either in part or in their entirety or prove infeasible at any time, this shall not affect the remaining provisions. This shall apply accordingly to gaps in this declaration.